PPM Cost Items

Cost Items are tracked costs related to ongoing project expenses.

This functionality is only available after you apply the mApp Solution.

Cost Items may or may not directly tie to a Budget Item. If a Cost Item does match a Budget Item (Type and Cost Type) the cost will be tracked against that Budget Item. Once you enter the Cost Items, you can refresh the Budget Items to see the changes. You can apply costs to a certain quarter of a budget so you can see run rates. All the Cost Items populate to the Cost section of the Project pane.

To create a PPM Cost Item:

  1. In the Cost Items tab, select New Cost Entry.
  2. Enter Details (example: Server) and choose a Type from the drop-down list.
  3. Choose a Cost Type option.
  4. Choose a Budget from the drop-down list.
    This drop-down list is populated with Budget Items that match the Type and Expense for the Cost Entry. If Budget is empty, the Type and Capital Expense/Operational Expense do not match an existing Budget Item. You can add a new Budget Item or Change Order, or the Cost can be tracked without a Budget Item.
  5. Enter a Total Cost and select a Quarter from the drop-down list.
  6. Select Save.

Impact of Cost Items on Budget Items

If the Cost exceeds the Budgeted amount for the year, an alert appears by the Budget Item.

Cost Items with No Matching Budget Item

If a Cost Item does not have a matching Budget Item, it will be highlighted with the hazard marking for potential Project Management attention. A possible solution is to initiate a Change Order requesting additional budget.