F2 Lookup Lists

Use F2 LookupSpecial type of browse window that can be customized to contain frequently used or code-specific entries. Security options can control F2 lookups to ensure user input and allow standardization of data. lists to standardize how users type information in some GoldMine fields. For example, limit entries in the Dear field to a few standard responses, such as Dr., Mr., Mrs., and so on. F2 Lookups also enable quick data entry into these fields. F2 Lookup values are stored in the Lookup table.

The F2 options for date and time fields offer a graphical interface.

F2 Lookup Benefits

Using the F2 Lookup lists helps:

○ Force valid entry in a field.

○ Set up field dependency between fields

○ Enable the standardization of data entry by preventing similar entries, such as Finance Director, Director of Finance, and Financial Director.

○ Let users unsure about field entry choose from a list.

○ Speed up data entry

○ Help prevent spelling errors.

○ Simplify report writing and filtration. Set security access on the F2 Lookups to prevent users from altering contents or typing void data. Each F2 Lookup has its own settings; therefore, set the security on each list one-by-one.

A right-facing arrow at the end of the field box identifies fields with F2 Lookups. Access aspects of the F2 Lookups by:

○ Clicking F2 or F4

○ Clicking the right-facing arrow on the field

○ Entering text and then selecting from the auto-fill menu that displays below the field.