Sending Encrypted E-mail
Protect e-mail messages with encryption. Messages encrypted with Encrypt using GoldMine can only be read by GoldMine users with the correct password. Messages sent as Encrypt using Digital ID
Digital signature and encryption keys sent with email messages can only be sent using the recipient's public key and can only be decrypted and read using the recipient's private key.
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■ To Send E-mail Messages Encrypted Using Digital ID.
To automatically encrypt outgoing messages with digital IDs, configure your settings on the Security tab in your Internet Preferences. Use the Encrypt Message toolbar button drop-down menu to select Do not Encrypt and send a message without encryption.
To Send E-mail Messages Encrypted Using GoldMine
You can protect e-mail messages with encryption. Messages encrypted with Encrypt using GoldMine can be read only by other GoldMine users with the correct password. Use the following procedure to send an encrypted e-mail.
NOTE: Only users with the proper password and working in GoldMine can open the message.
| 1. | On the toolbar, click the Encrypt Message  button. The Encryption Settings dialog box opens. |
NOTE: if you are reading a message and want to encrypt it before sending it to other GoldMine users or filing the message, automatically encrypt using GoldMine; otherwise, select Encrypt using GoldMine.
| 2. | Select Encrypt the message. |
| 3. | In the Password field, type the password you are using on the message. |
| 4. | In the Encryption mode drop-down list, select the encryption level. |
| 5. | Click OK to save your settings. |
To Send E-mail Messages Encrypted Using Digital ID
When you encrypt a message using a digital ID, you must have the contact/recipient's digital ID configured in the Record Properties > Contact Details. Encrypting a message to a recipient with a digital ID encrypts the message using the recipient's public key. When recipients receive the message, they decrypts it using his or her private key. You can configure your Internet Security settings to automatically encrypt all outgoing messages with a Digital ID.
Use the following procedure to send an encrypted e-mail using digital ID.
| 1. | Click the Encrypt Message drop-down arrow  button and select Encrypt using Digital ID. The outgoing message will be sent encrypted. |
| 2. | If a Digital ID is not configured for the contact, a warning box states GoldMine cannot encrypt the message. Click OK to return to the unsent message window. |
| 3. | Configure the contact's Digital ID or remove the encryption from the message by clicking the Encrypt Message drop-down arrow and toggling the Encrypt using Digital ID option off. |
To Send Digitally Signed E-mail
When digitally signing a message, you must have a digital ID configured in GoldMine. The digital signature contains your private key and confirms for the recipient your From address matches the signature. Configure your Internet Security settings to automatically sign all outgoing messages with your digital ID.
On the toolbar, click the Sign with Digital ID 
button. Your digital signature is added to the outgoing message.
Signature Failure Reasons
■ The sender and signature do not match.
■ The digital signature is expired.
■ The Certificate Authority is not configured in GoldMine.
