Organizing Application Library by Application Group

An application group is a set of applications typically used by a group or organizational unit within the enterprise.

Once the Application Library's files have been categorized by application, you then organize them in application groups to represent software use in your organization. The general process is as follows:

  1. In Application Browser create application groups to represent program usage in your organization. Application groups can be nested up to three deep.
  2. In the Application Control list, you select all the applications used by a particular group and move them into the appropriate application group container in Application Browser.
  3. Sometimes one group's use of applications is similar to another group's. In these cases it is convenient to create a new application group by copying an existing one.

When you have created a set of application groups that model application use in your organization, you can apply authorization policies to these groups.

Creating Application Groups

Application Browser allows you to create nested application groups that help you organize and manage the programs in the Application Library.

  1. Select Manage > Application Library.
    The Application Library page is displayed.
  2. In Application Browser, click Ungrouped Applications.
    The Application Control list displays all applications that have not yet been associated with an application group.

    3. Based on the organization's and departments' use of applications, determine the application group containers needed and the best way to organize them. These containers can be nested up to three levels deep.

  3. Create the application group containers you need:
    1. Right-click APPLICATION GROUPS.
    2. Select New from the contextual menu.
    3. Type a name for the new application group container.
      A new application group is added to the Application Browser.

    4. You can repeat this procedure to create all the application groups you need at this first level.

  4. If required, start creating nested application groups at the second level:
    1. Right-click one of the application groups that has already been created.
    2. Select New from the contextual menu.
    3. Type a name for the new application group.
      A new nested application group is added to the Application Browser at the second level.

    5. You can repeat this procedure to create all the application groups you need at this level.

  5. If required, start creating nested application groups at the third level:
    1. Right-click one of the nested application groups already created at the second level.
    2. Select New from the contextual menu.
    3. Type a name for the new application group.
      A new nested application group is added to the Application Browser at the third level.

You can repeat this procedure to create all the application groups you need at this level.

The Application Browser has a set of application groups that provide a structure to organize and manage the programs in Application Library.

Adding Files to an Application Group

You can add executable files into an appropriate application group container.

  1. Select Manage > Application Library.
    The Application Library page is displayed.
  2. In the Application Browser, select one of the the FILES containers: By Path, By Company, By Product, Unknown Files.
  3. In the Application Control list, select the files you want to add to the application group.

    4. Sort the files by folder to help identify the files for a particular application.

  4. Select Add > Files To Application Group.
    The Add To Application Group dialog opens.
  5. Do one of:
    1. Click the drop-down button and select an application group from the list.

      2. The dialog displays an alphabetically ordered flat list of all the application groups that have been defined under APPLICATION GROUPS. Ensure that the container you select is the correct one for the files you are adding.

    2. If the list does not contain the application group you need, type its name in the Application group field. This adds a new application group container to the APPLICATION GROUPS root folder.
  6. Click OK.
    The files are added to the application group container.

The files will remain in the original FILES container.

Moving Files to an Application Group

You can move files from one application group to another application group container.

  1. Select Manage > Application Library.
    The Application Library page is displayed.
  2. In the Application Browser, select an application group container (under APPLICATION GROUPS).
  3. Above the Application Control list, click the Files tab.
  4. In the Application Control list, select the files(s) you want to move to an application group.
  5. Click Move.
    The Move Files to Application Group dialog opens.
  6. Do one of:
    1. Click the drop-down button and select an application group from the list.

      2. The dialog displays an alphabetically ordered flat list of all the application groups that have been defined under APPLICATION GROUPS. Ensure that the container you select is the correct one for the files(s) you are moving.

    2. If the list does not contain the application group you need, type its name in the Application group field. This adds a new application group container to the APPLICATION GROUPS root folder.
  7. Click OK.
    The files are moved from one application group to another application group.

Copying Files to an Application Group

You can copy files from one application group to another application group.

  1. Select Manage > Application Library.
    The Application Library page is displayed.
  2. In the Application Browser, select an application group container (under APPLICATION GROUPS).
  3. Above the Application Control list, click the Files tab.
  4. In the Application Control list, select the files(s) you want to copy to an application group.
  5. Click Copy.
    The Copy Files to Application Group dialog opens.
  6. Do one of:
    1. Click the drop-down button and select an application group from the list.

      2. The dialog displays an alphabetically ordered flat list of all the application groups that have been defined under APPLICATION GROUPS. Ensure that the container you select is the correct one for the files(s) you are moving.

    2. If the list does not contain the application group you need, type its name in the Application group field. This adds a new application group container to the APPLICATION GROUPS root folder.
  7. Click OK.
    The files are copied from one application group to another application group.

Moving Applications to an Application Group

You can move applications needed by an organizational group or user into an appropriate application group container.

  1. Select Manage > Application Library.
    The Application Library page is displayed.
  2. In the Application Browser, select the Ungrouped Applications category (under APPLICATION GROUPS).
  3. In the Application Control list, select the application(s) you want to move to an application group.
  4. Click Move.
    The Move Applications to Application Group dialog opens.
  5. Do one of:
    1. Click the drop-down button and select an application group from the list.

      2. The dialog displays an alphabetically ordered flat list of all the application groups that have been defined under APPLICATION GROUPS. Ensure that the container you select is the correct one for the files(s) you are moving.

    2. If the list does not contain the application group you need, type its name in the Application group field. This adds a new application group container to the APPLICATION GROUPS root folder.
  6. Click OK.
    The applications are moved from Ungrouped Applications to an application group.

Copying Applications into Application Groups

You can copy applications needed by an organizational group or user into an appropriate application group container.

  1. Select Manage > Application Library.
    The Application Library page is displayed.
  2. In the Application Browser, select an application group container (under APPLICATION GROUPS).
  3. Above the Application Control list, click the Applications tab.
  4. In the Application Control list, select the application(s) you want to copy to an application group.
  5. Click Copy.
    The Copy Applications to Application Group dialog opens.
  6. Do one of:
    1. Click the drop-down button and select an application group from the list.

      2. The dialog displays an alphabetically ordered flat list of all the application groups that have been defined under APPLICATION GROUPS. Ensure that the container you select is the correct one for the files(s) you are moving.

    2. If the list does not contain the application group you need, type its name in the Application group field. This adds a new application group container to the APPLICATION GROUPS root folder.
  7. Click OK.
    The applications are copied from one application group to another application group.

Moving an Application Group to an Application Group

You can associate an application group container with an existing application group container.

  1. Select Manage > Application Library.
    The Application Library page is displayed.
  2. In the Application Browser, select an application group container.
  3. Right-click the application group container and select Move.
    The Move to Application Group dialog opens. The dialog displays an alphabetically ordered flat list of all the applications that have been defined under APPLICATION GROUPS.
  4. Select an Application Group from the list.
  5. Click OK.
    The application group container becomes a subgroup of the application group container you moved it to.