Creating a Master Budget Plan

The master budget plan encompasses all sub-budget plans. This workspace is only available to administrators by default, but can be assigned to other roles.

1.Log into the Service Desk console.

2.Open the Master Budget Plan workspace.

3.Click New ITFM Master Budget Plan.

4.On the Master Budget Plan page, the following tabs are displayed.

Details

1.Enter information into the fields.

Field Description

Name A unique name for the master budget, such as Master Budget FY2015.

Budget Policy A general statement about the budget policy.

Status
Status of the budget plan. The default status is Draft and changes automatically as the plan goes through the approval workflow.

Owner Name of the owner. The default owner is the creator of the record.

Start Date The start date of the budget plan, typically the first day of the fiscal year.

End Date The end date of the budget plan, typically the last day of the fiscal year.

Approval Due Date The latest date when the budget approval is due.

Budget Buffer The buffer in the budget.

Total Budget The sum total of the budget that is automatically calculated from the related sub-budget plans when you save the master budget.

2.Click Save.

Field	Description
Name	A unique name for the master budget, such as Master Budget FY2015.
Budget Policy	A general statement about the budget policy.
Status	Status of the budget plan. The default status is Draft and changes automatically as the plan goes through the approval workflow.
Owner	Name of the owner. The default owner is the creator of the record.
Start Date	The start date of the budget plan, typically the first day of the fiscal year.
End Date	The end date of the budget plan, typically the last day of the fiscal year.
Approval Due Date	The latest date when the budget approval is due.
Budget Buffer	The buffer in the budget.
Total Budget	The sum total of the budget that is automatically calculated from the related sub-budget plans when you save the master budget.

Sub-Budget Plan

1.Click New ITFM Sub-Budget Plan.

Field Description

Name A unique name for the sub-budget, such as Sales and Marketing.

Owner Name of the owner. The default owner is the creator of the record.

Sub-Budget Type Type of sub-budget.

Service
Type of service to be budgeted, such as Mobile Communication.

This field is only displayed when the Service sub-budget type is selected.

Entity
The organizational unit or entity to budget, such as Sales and Marketing.

This field is displayed when the Entity sub-budget type is selected.

Budget Buffer The buffer in the budget.

Subtotal Subtotal that is automatically calculated.

Budget Start Date Start date for the sub-budget plan.

Budget End Date
End date for the sub-budget plan.

If the sub-budget is created from the master budget, these dates are automatically entered by the system or you can enter the dates manually.

2.Click Save.

Field	Description
Name	A unique name for the sub-budget, such as Sales and Marketing.
Owner	Name of the owner. The default owner is the creator of the record.
Sub-Budget Type	Type of sub-budget.
Service	Type of service to be budgeted, such as Mobile Communication. This field is only displayed when the Service sub-budget type is selected.
Entity	The organizational unit or entity to budget, such as Sales and Marketing. This field is displayed when the Entity sub-budget type is selected.
Budget Buffer	The buffer in the budget.
Subtotal	Subtotal that is automatically calculated.
Budget Start Date	Start date for the sub-budget plan.
Budget End Date	End date for the sub-budget plan. If the sub-budget is created from the master budget, these dates are automatically entered by the system or you can enter the dates manually.

3.Enter details in the Creating an Activity History Item and Working With Attachments and URLs tabs.

4.Click Save.