The Procurement Manager and Storage Manager user roles have access to a set of workspaces that help you to manage the procurement of assets. Assets are procured, either from the Product Catalog or as a custom purchase, using a purchase order.

The Asset Administrator or Asset Manager roles also have access to these workspaces.

There are three levels of procurement available to you, each of which enables you to take delivery of assets in a controlled manner by recording further information:

Purchase Orders – The most basic level is to use only purchase orders to manage your procurement. You can record information about the purchase order, including the vendor and the total cost.

Invoices – You can associate one or more invoices with a purchase order. This helps you to track the invoices from your vendor and highlights any differences between the total cost from all of the invoices and the expected cost that was recorded on the purchase order.

Shipments – You can associate one or more shipments with an invoice. This helps you to track the shipments associated with an invoice. You can record shipping and tracking details, as well as the destination location and storage, all of which streamline the process for taking delivery of the assets.

The Product Catalog is a list of standard assets that have approved vendors who will supply these assets at an agreed cost—this makes acquiring an asset much simpler when filling out a purchase order. If an asset is not in the Product Catalog, you must complete additional steps below for each request.