License Optimizer


You can configure automated alerts in License Optimizer so that emails are sent to users about changes related to:

  • Compliance
  • Entitlement
  • Hardware Count
  • Liability
  • Shortfall
  • Surplus
  • Unapproved Installs

To view existing alerts tab:

1.Click Alerts under Configuration on the navigation bar.
The Alerts tab on the Preferences page appears, listing all alerts that have been configured.

Preferences page: Alerts tab

For more information on grids, see Grids.

To delete an alert, click alongside it. To edit an alert, select it in the data grid, then click Edit Alert on the gears menu.

To Add a new alert

1.On the Alerts tab of the Preferences page, click Add Alert on the gears menu.
The Add Alert dialog appears.

Preferences page: Add Alerts pane

2.Type an Alert Name for the alert, set the Status to Active or Inactive, and set the Alert Type to one of Compliance, Entitlement, Hardware Count, Liability, Shortfall, Surplus, or Unapproved Installs.
The dialog updates with additional fields, depending on the Alert Type selected.

3.In the Email Alerts to box, type the email address of a recipient, then click Add Email ID.
The address is added to the list.

4.Add further email addresses as required.
You can remove email addresses from the alert by selecting them in the list, then clicking .

5.In the Conditions... control, set the percentage change in the Alert Type that you want to trigger the alert.

The Conditions section varies depending on the Alert Type selected. If you set the Alert Type to Compliance, you can set the change in the compliance percentage that triggers the alert OR the upper and lower limits that trigger the alert.

You can now specify whether the alert covers all business units, or is restricted to specific business units.

6.In the Business Unit section, click either All Business Units, or Select Business Units.
If you click Select Business Units, a Select button appears, which you can click to specify which business unit(s) the alert applies to.

You can now specify whether the alert covers all vendors, or is restricted to specific vendors.

7.In the Vendor section, click either All Vendors, or Select Vendors and then specify which vendor(s) the alert applies to.

The Vendor section does not appear if you set the Alert Type to Hardware Count.

8.When you have configured the alert as required, click Save.

In the example below, an alert has been configured to monitor compliance for the IBM vendor across all business units. The alert triggers if the compliance percentage falls below 76% or goes above 95%, in which case it sends an e-mail to the e-mail address listed in the e-mail address list.

Example Alert

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