E-mail Settings

With E-mail Settings, you can configure mail profiles and other mail-related settings, such as access settings to mail servers and providers, personal address books and personal information stores. See the manufacturer's documentation for more information about the configuration of these services.

Workspace Control applies E-mail Settings before the application's Actions are processed. This allows you to change E-mail Settings registry keys after the E-mail Settings have been configured.

Configuration

• Click New or Edit in the node Composition > Applications > E-mail Settings. This opens the New/Edit E-mail Settings window.

  
  (click the image to enlarge it)

• In the Properties tab, configure the basic properties of the e-mail setup.

  • Enter a name for the mail settings in the E-mail Settings name field.

  • Optionally enter a note for the mail settings in the Administrative note field. This helps you to differentiate your E-mail Settings.

  • Select one of the options and click Configure. This opens the configuration window of the selected service. You can use environment variables such as %fullusername% and functions such as $adinfo(title) and $adinfo(email). You can configure the following services:

    • Microsoft Exchange Server or Microsoft 365
      To configure mail profiles for Microsoft Outlook 2016, the option Use Autodiscover must be selected.

    • Microsoft LDAP Directory

    • Outlook Address Book

    • Outlook Signature
      When your Signature is voluntary, the signature is only created when the user starts Microsoft Outlook for the first time. This allows the user to change his signature. You can overwrite this custom signature with the default signature only once, by selecting Clear history.
      Signatures can only be edited in Rich Text Format, but when saving the signature, it will also be stored as plain text and HTML.
      You can use environment variables and user properties in the signature.
      You can type user properties directly in the signature field or select them from a list by clicking the User property button. When you click this button, you can review whether a specific user property has been assigned a value before deciding to add it to the signature.
      When selecting Use external editors, you have to edit each format individually when making changes to the signature. The signature will always be shown in Rich Text Format, even when editing plain text or HTML.

    • Personal Address Book

    • Personal Folders

  • Select Create once to create the mail profile of the user only when the mail application is started for the first time or when a mail profile does not exist.

  • If you have selected Create once and you want to force an update of the e-mail settings, select Clear history. This resets the count, so that the existing e-mail settings are created again throughout the environment, according to the rules selected for Create once. This can be useful after migrating to a new mail server or client.

• Click the Access Control tab to configure the criteria for Access Control based on context of the mail settings.

• Click the Workspace Control tab to configure to which Workspace Containers the mail settings apply.

Example: Configuring an Outlook Signature

• Click the node Composition > Applications > E-mail Settings.
• Click New. This will open the New E-mail Settings window.
• In the Properties tab, enter a name for the service in the E-mail Settings name field.
• Optionally enter a note in the Administrative note field.
• Select Outlook Signature and click Configure. This will open the Configure Feature - Outlook Signature window, which allows you to configure a signature for all users of Microsoft Outlook (Express). Outlook Signature is typically used to add corporate footers and disclaimers to e-mail messages.
• Enter a name for the signature.
• Select if the signature should be used when replying to or forwarding e-mail messages.
• Specify the behavior. If you select Signature is voluntary, the signature will only be created when the user starts Microsoft Outlook for the first time. This allows the user to change his signature.
• Select the appropriate version of Microsoft Outlook from the list.
• Edit the signature on the New messages tab. Although you can only edit in Rich Text Format, the signature will also be automatically translated to plain text and HTML. It is stored in these three formats for later use. You can use variables and functions in the signature. With user properties in Outlook Signatures, Outlook can get specific information about the user(s) to which the mail setup applies from Active Directory. You can type user properties directly in the signature field or select them from a list by clicking the User property button. When you click the User property button, this will open the Select a user property window, which will show a list of user properties and their values. This makes it possible to review whether a specific user property has been assigned a value before deciding to add it to the signature.
• Optionally, select Use external editors to use external editors. If you select this option, you have to edit each format individually when making changes to the signature. The signature will always be shown in Rich Text Format, even when editing plain text or HTML.
• Select whether the signature should also be used for replies and forwards, and click OK to save the configuration settings.
• Click the Access Control tab and the Workspace Control tab to configure access control and workspace control criteria for the signature.