Configuring an Outlook Signature

  1. Click the node Composition > Applications > E-mail Settings.

  2. Click New. This will open the New E-mail Settings window.

  3. In the Properties tab, enter a name for the service in the E-mail Settings name field.

  4. Optionally enter a note in the Administrative note field.

  5. Select Outlook Signature and click Configure. This will open the Configure Feature - Outlook Signature window, which allows you to configure a signature for all users of Microsoft Outlook (Express). Outlook Signature is typically used to add corporate footers and disclaimers to e-mail messages.

  6. Enter a name for the signature.

  7. Select if the signature should be used when replying to or forwarding e-mail messages.

  8. Specify the behavior. If you select Signature is voluntary, the signature will only be created when the user starts Microsoft Outlook for the first time. This allows the user to change his signature.

  9. Select the appropriate version of Microsoft Outlook from the list.

  10. Edit the signature on the New messages tab. Although you can only edit in Rich Text Format, the signature will also be automatically translated to plain text and HTML. It is stored in these three formats for later use. You can use variables and functions in the signature. With user properties in Outlook Signatures, Outlook can get specific information about the user(s) to which the mail setup applies from Active Directory. You can type user properties directly in the signature field or select them from a list by clicking the User property button. When you click the User property button, this will open the Select a user property window, which will show a list of user properties and their values. This makes it possible to review whether a specific user property has been assigned a value before deciding to add it to the signature.

  11. Optionally, select Use external editors to use external editors. If you select this option, you have to edit each format individually when making changes to the signature. The signature will always be shown in Rich Text Format, even when editing plain text or HTML.

  12. Select whether the signature should also be used for replies and forwards, and click OK to save the configuration settings.

  13. Click the Access Control tab and the Workspace Control tab to configure access control and workspace control criteria for the signature.