Use the Software Assets workspace to manually add software asset records in your environment. These records can help you keep track of the current level of entitlement, enabling you to make informed decisions about purchasing additional licenses or reclaiming under-used licenses.
Contract Manager or Procurement Manager user roles have access to this workspace, as do the Asset Administrator and Asset Manager roles.
If you're using Asset Manager Cloud:
You have the option of importing licensable software records into the product from Ivanti Cloud. These records import into two places—the Software Assets workspace > Installations tab for a manufacturer and the Hardware Assets workspace > Licensable Software tab for individual devices. For details, see Importing data from Ivanti Cloud.
To create a software asset record
1.Open the Software Assets workspace and click New.
2.Complete the fields as required. Note that Total Entitlement Quantity is the number of instances of the software product that your license agreement entitles you to, while Available Entitlement Quantity is the number of remaining instances you're entitled to.
3.Complete the associated tabs as required:
•Contract Line Items – Link line items from the Contract Line Items workspace that are appropriate for this record, such as maintenance agreements, extended warranties, and so on.
•Entitlements – Link entitlement line items from the Contract Line Items workspace that are appropriate for this record. For details about contract line items and entitlements, see Contracts.
•Entitlement Assets – View details about the hardware asset records associated with entitlements for this software product.
•Relationships – Create a visual relationship mapping of how this software asset is connected within your IT system.
•Journal – Add any relevant notes to this record.
•Attachments – Attach a document to this record, or add a URL link to a relevant website. URLs must include the https:// prefix.
•Audit History – Automatically tracks any changes made to key attributes of this record.
•Installations – Displays the hardware assets that have licensable software installed from the selected manufacturer. This data is imported from Ivanti Cloud.
4.Click Save to save the software asset record in this workspace, as well as the Hardware Assets workspace (where the Software Asset asset type will display with the other available asset types).