Exporting and e-mailing reports

You can export a snapshot of your report so that you can send it to people who do not have Crystal Reports installed on their computer.

To export a report:

1. Start the Crystal Reports component.
2. Open the required report.
3. Click .
   The Export dialog appears.
4. Type a name for the report, and select the format that you want the report to be. You can select, .pdf, .xls, .doc and .rtf.
5. Click Save.
   The report is exported.

E-mailing a report

You may want to send reports to people who have neither Service Desk, nor Asset Manager, nor Crystal Reports installed on their computer. You can e-mail them reports that are converted to: .rpt, .pdf, .doc, .rtf, or .xls. These are snapshots of your report, that is, the data is static.

To e-mail a report:

1. Start the Crystal Reports component.
2. Open the relevant report.
3. On the Actions list, click E-mail Report.
   The E-mail Report dialog appears.

4. In the To box, type the name of the person to whom you want to send the report.
5. Specify your e-mail address in the From box, and if required, specify additional e-mail addresses to receive the report.
6. If required, type a Subject for the e-mail message.
7. In the Attachment Type group box, select the format that you want the report to be sent as. You can choose: .rpt, .pdf, .doc, .rtf, or .xls.
8. If required, type a message to accompany the e-mail.
9. In the SMTP Server box, type the name of the e-mail server you want to use, then set the Priority of the e-mail.
10. Click Send.