SaaS Management

The SaaS Management component gives you information about your SaaS subscriptions to enable you to manage them better. To see the SaaS Management component, under Software, click SaaS Management.

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Before you can use the SaaS Management component, you need to configure a connector to your Okta Single Sign On (SSO) subscription. For information about this, see Setting up connectors. You can gain richer insights into your SaaS subscriptions if you also configure connectors to specific SaaS applications such as Microsoft 365 and Salesforce.

When you import licenses using the License Manager component (see License Manager), the system identifies which license transactions are current subscriptions for discovered SaaS applications. It links these transactions to the appropriate SaaS application to help you to understand your compliance. From the specific SaaS application page you can then either unlink these transactions or link different transactions as required (see Linking and unlinking transactions).

SaaS Management home dashboard

The Last data refresh tile on the SaaS Management home dashboard reports when the data used in the SaaS Management component was last refreshed, using your local time. Make sure you are aware of when this was before proceeding. The dashboard also includes the following tiles, which show data collected from your connected SSO subscription:

  • Users: shows the number of users who have subscriptions to SaaS applications, including those who are active (in the last 30 days) and inactive (no activity for more than 30 days).
    Click this tile to see the Users dashboard, which provides more information about the SaaS user accounts on your estate.
  • Applications: shows the total number of SaaS applications available, including those that are considered High, Medium, or Low usage.

    High Usage applications have been used by at least 80% of users in the previous 30 days

    Medium Usage applications have been used by between 50%-80% of users in the previous 30 days

    Low Usage applications have been used by less than 50% of users in the previous 30 days

    Click this tile to see the Applications dashboard, which provides more information about the SaaS applications on your estate.

Beneath these tiles is the Monthly SaaS spend chart, which helps you to track your monthly spend on SaaS applications. There are two lines on this chart:

  • All SaaS Transactions shows the monthly spend on applications that are identified in the Ivanti Definitive Software Library as SaaS applications
  • Linked SaaS Transactions shows the monthly spend on applications that have been linked to transactions for SaaS subscriptions either automatically when you imported licenses or manually as described later on this page

If the All SaaS Transactions line is above the Linked SaaS Transactions line, this suggests that there are transactions for SaaS subscriptions that have not yet been linked to SaaS applications. If the Linked SaaS Transactions line is above the All SaaS Transactions line, this suggests that there are transactions for SaaS subscriptions that have been linked to applications that are not identified as SaaS applications in the Definitive Software Library. This could be for several reasons, such as having a special agreement with your vendor, the license having a hybrid usage, or the Definitive Software Library not having been updated.